Adding and Updating Brief Fields

When releasing announcements and updates using IRM Newsroom, there is an optional field that allows you to include a brief. A brief is a short phrase or introductory text to your news item. It's like an overview of your message or post.

In this article, we will show you how to add and update the brief fields before you publish your announcements.

1. On your HQi dashboard, click on "Pending" tab and you will see the updates that are awaiting your approval. Alternatively, you can choose the "Edit" option from the "Approval Required" email sent to you regarding your announcement.


 

2. You will then see the highlighted Distribution Channels, as below. The channels shown in colour are those that the announcement or update will be released to.


3. If you want to include a brief on your social media sites, just select their logo and you will be directed to their respective brief fields. See the images below:

LinkedIn

 

Facebook

 

Twitter




 

What do %DocTitle% and %DocLink% mean?

These are what we call shortcodes used by Newsroom. They are dynamic and change to the actual document title and link once the update is generated. If you accidentally delete them, you can re-insert them by clicking the "Add Document Link" or "Add Document Title" buttons at the top of the field box.


4. By default, the update's title and document/external link are pre-added in the field, as you can see in the images above.

5. On those brief fields, you can write your brief before or after the title and link shortcodes.

Please Note: Twitter has a character limit of 280 characters and will not let you update if you try to post more than this.

6. You can then choose to "Save and Release" the update immediately or just "Save" it and release at a later time.